Cookbiz Co., Ltd (hereinafter called “Company”) will, with regards to the protection of all personal information that is under its management, be sufficiently aware of its social mission and comply with all laws and regulations relating to personal information and the protection of human rights. Further, the Company declares that it has a personal information protection management system in order to actualize the policy detailed below and while being aware of up-to-date IT trends, changes to societal demands, and changes in the business environment will work towards its continuous improvement and thus the betterment of the whole Company.
Article 1: Acquisition and Use of Personal Information
Personal information will be collected, used and provide within the scope required for the execution of its lawful business, of employment placement, and for human resources operations including employment of workers and will not be handled in any way that goes beyond the scope necessary in order to achieve the specified reasons for use (use outside of reasons for use). Further, the Company will take measures to ensure that information is not used outside the scope of the reasons for use.
Article 2: Compliance with Laws and Standards
The Company will comply with laws regarding personal information protection, guidelines established by the government, and other standards.
Article 3: Acquisition and Use of Personal Information
In response to risks such as leakage, destruction, and damage of personal information the Company will develop reasonable and safe measures, allocate management resources in line with the operations of its business, and continually improve the personal information security structure. Further, the Company will take swift corrective measures in the event when any risks occur.
Article 4: Management of Contact and Complaints
The Company will take appropriate action in a swift and sincere manner with regards to complaints and consultations regarding its handling of personal information.
Article 5: Continuous Improvement of Personal Information Protection Management Structure and Mechanisms
With regards to its personal information protection management system the Company will, taking into account changes to the environment that the Company operates in, make timely and appropriate revisions and continually progress with improvements.
In addition to being distributed to all employees, this policy will be published in pamphlets and on the Company website to enable anyone to access it at any time.
Regarding Handling of Personal Information
1. Personal Information
Personal information refers to information such as name, date of birth, address, telephone number, place of employment, email address, credit card number, and IP address, that can be used individually or in multiple combinations to identify a particular person.
2. Reasons for Use of Personal Information
This service shall collect and use personal information from users in any of the following cases:
- Responding to inquiries;
- Sending important notifications such as service maintenance;
- Transmission of information after receiving authorization from users;
- Prevention of breaches of laws/regulations and the terms of service;
- Analysis of statistical information after processing to prevent identification of individuals; and
- Measures necessary to ensure the smooth delivery of items and processing of payments.
3. Acquisition of Information
This service shall use appropriate methods to collect the minimum necessary amount of personal information.
4. Notification of Reason for Use when Acquiring Information
This service will provide prior notification of and/or make public the reasons for use when acquiring personal information. Account holders will be notification and/or notification will be made public in the case that the reasons for use change.
5. Consent of Disclosure of Personal Information
Users shall make consent to the following items prior to use the service; So that customers are able to identify themselves, the ID and/or nickname shall be displayed to individuals viewing the service; and personal information such as user name, gender, and age, etc., entered or selected by the user will be displayed to a large and unspecified number of people.
6. Notification of Matters Relating to Personal Information Subject to Disclosure
With regards to requests for notification of reason for use, disclosure, correction, additions and deletions, cessation of use, deletion, or cessation of supply to third parties regarding disclosed personal information that is held by the Company from relevant individuals or proxies (hereinafter called “Request for disclosure”), the Company will take measures according to the following outline.
a) Name of Business
Cookbiz Co., Ltd
b) Person Responsible for Management of Personal Information
Person Responsible in Management Department (Personal Information Protection Manager)
c) Authorized Personal Information Protection Organization
The Company belongs to the following authorized personal information protection organization.
Complaints regarding the Company’s handling of personal information can be directed to the following organization.
JIPDEC – Personal Information Protection Complaint Center
Roppongi First Building, 1-9-9 Roppongi, Minato-ku, Tokyo 106-0032
d) Procedures regarding the Request for disclosure can be found here.
Appropriate Protection of Personal Information
This service takes appropriate measures to ensure that the personal information of account holders is correct and up to date. Further, we will manage the personal information of account holders is an appropriate and safe manner.
Provision of Personal Information to Third Parties
This service will not provide the personal information of users to third parties without consent of users. However, this does not apply in the following cases;
- When required by laws or regulations;
- When it is necessary for the protection of human life, physicality, or property and it is difficult to obtain the agreement of the relevant person(s);
- When it is particularly necessary for the improvement of public health or promotion of the sound education of children and it is difficult to obtain the agreement of the relevant person(s); and
- When it is necessary to cooperate with a governmental institution, regional public organization, or a group entrusted to such in carrying out work established by laws and regulations and it is difficult to obtain the consent of the relevant person(s).
Alteration of Personal Information, Processes for Cessation of Use
In the case that a user wishes to correct or stop use of their personal information they may submit an application to this service.
The correction, cessation of use, or deletion of such information shall be carried out once it has been confirmed that the application has indeed be submitted by the relevant person or an appropriate proxy.
The Company shall not bear any responsibility for the acquisition of personal information in the following cases. Further, the Company shall not bear any responsibility for the protection and handling of person information on websites that are linked to by this service.
- In the case where the user has used features of the service or other methods to divulge personal information to a third person;
- In the case where information entered by the user on the service has identified an individual; and
Use of statistical data.
The Company may use account holder personal information that it has collected to create statistical data that has been processed so that individuals cannot be identified. The Company may use such data in any way, without limitation.